NextPress documentation

Invite people and manage roles

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Invite people to a site with a link, cancel a link, change a person's role, take someone off a site, and let visitors sign up.

On this page

People join a site through an invite link. You choose the role the link gives, how many people can use it, and how long it works. You need the admin or owner role on the site. What each role allows is in Roles.

  1. Pick the site in the site picker at the top of the admin.
  2. Open People in the sidebar, under System.
  3. Press Invite people.
  4. Under Role, pick Subscriber, Editor or Admin. You can pick only roles up to your own. Editor is chosen at first.
  5. Under How many people can use it, pick One person, Up to… with a number from 1 to 1000, or No limit.
  6. Under Link ends after, pick 1 day, 7 days, 30 days or Never. 7 days is chosen at first.
  7. In Note, you may add a reminder of who it is for. Only admins see it.
  8. Press Make link.
  9. In Your invite link, press Copy next to Share this link, and send the link to the person.
  10. Press Done, or Make another for a second link.

What the invited person does

  1. They open the link. It shows "Join" and the site name, with the role they will get.
  2. If they are not signed in, they fill in Your name, Username (at least 2 characters), Email and Password (at least 8 characters).
  3. They press Join.

If the link has ended, has no places left or was cancelled, they see "This link can't be used any more" and are asked to get a new link from the site's admin. If the email already has an account, they are asked to sign in first, then open the link again.

  1. On People, find the link under Invite links.
  2. Press Cancel this link.
  3. Confirm in Cancel this invite link?.

Nobody new can join with it. People who already joined keep their role.

Change a role or take someone off a site

  1. On People, find the person in the list for the site.
  2. To change the role, pick a new one in the role list on their row.
  3. To take them off the site, press the remove button on their row, then Take off site.

A row is locked when it is your own, the site's owner, or a person with a higher role than yours. Hover over the lock to see why.

Add an account directly

Owners and admins of the main site have an Everyone tab on People. On it, Add account creates an account with Name, Username, Email and Password.

Let visitors sign up

  1. Open Settings, then the Discussion tab.
  2. Turn on Let visitors create an account.
  3. Press Save Changes.

Visitors then sign up at /admin/register and get the subscriber role on that site. To bring a subscriber onto the team, change their role on People.

Next steps